Bank Directors Seminar, Coeur d'Alene, ID, September 15-17, 2019

DOCUMENT THE DELIBERATIONS

 The primary means of documenting deliberation: the minutes  Purpose of minutes: – Providing continuity from meeting to meeting – Tracking tasks to assist in supervision – Creating a contemporaneous record for protection  Evolving best practice: maintain detailed minutes of the Board’s decision-making process

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DOCUMENT THE DELIBERATIONS

 The secondary means of documenting deliberation: the director’s personal notes  Should notes be kept? – Yes, because notes validate director’s care and accountability – No, because notes evidence lack of care as notes are always incomplete and reflect extraneous matters (e.g., doodles, reminders of other tasks)  Evolving best practice: unresolved, and notes never a substitute for good minutes

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