IT Examiner School

Stage 2 – Environmental Restoration DAMAGE ASSESSMENT

Aid in damage assessment, if possible. It will be necessary to have a representative from your branch participate in the damage assessment process. The insurance company will coordinate this effort through the Disaster Recovery Coordinator. The insurance company will then forward its findings to the Disaster Recovery Coordinator who will inform Executive Management.

Inform the Security Department of Needs. If you need to arrange for the movement of cash and valuables, call the local police department you listed previously to assist at the facility.

Contact Senior Management about mobile bank/vacant building. If it appears you will be out of service for an extended period of time contact the Disaster Recovery Coordinator to inquire about the possibility of bringing in a mobile bank for your site or renting a vacant building. Executive Management will make the decision after it receives the damage reports and will coordinate this effort with the Disaster Recovery Coordinator for your Branch. Salvage vital records and equipment. IF the site is not usable, remove vital records, equipment and negotiable instruments as possible. Move the items to an undamaged facility for protection and storage. Only essential items should be listed – loan documents in process, backup data files, etc. in order of importance (no personal type items, equipment, or nonessentials).

Post sign showing nearest open Branch/Banking center. If your facility is NOT ready to reopen after the initial disaster, post a sign informing customers of the nearest open Branch.

Determine financial needs/obtain fundings. All requests for financial assistance should be communicated to the President/CEO through the Disaster Recovery Coordinator.

Expenses incurred from disaster for reimbursement. Any expenses you incur from this disaster whether for food/beverages, supplies, etc. need to be tracked for reimbursement from the insurance company. You may put in for reimbursement for expenses your usual way, but the Expenses for Reimbursement from Insurance Company Form (see Appendix) must be submitted.

NOTE: The IRS requires receipts for any expense of $25 or more. This includes items such as taxi fares, tips, etc.

If you have any specific questions concerning this documentation, contact the Disaster Recovery Coordinator.